AUSA clubs are able to operate using one of the two banking structures listed below:
The President and Treasurer will need to visit your local branch and follow all the steps as directed by the bank.
The incoming President and Treasurer will need to coordinate a time to visit their local branch with the outgoing President and Treasurer to hand over the bank account
Clubs with indepently managed bank accounts will need to keep copies of all recipts and invoices and submit a financial report to AUSA every 6 months.
This should take place following the process decided by your club.
To open a bank account under AUSA's NAB Buisness account, you just need to send through an email to AUSA.Clubs@adelaide.edu.au requesting for the account to be opened, we will then begin this proccess on your behalf and will let you know once it has been opened.
After an Annual Meeting, the newly elected Treasurer and President can gain access to the club’s online bank account.
To gain access to the account, the club Treasurer and President must meet with a AUSA Staff Member. These meetings will usually take place in the AUSA office at the City West campus or via Teams. Please note you will need to schedule a time to meet in advance. You can schedule your meeting here.
During this meeting, you will learn how to:
In addition to this meeting, you must complete the Bank Account New User Form.
Staff will use these to create a user profile that will allow you to access the bank account. Once this has been done, you will receive an automatic email from NAB with a temporary password and an email from AUSA with your personal User ID.
Clubs with AUSA managed bank accounts will be responsible for managing their own finances, however, in order to ensure that clubs are governing their bank account correctly, AUSA will finalise all transactions.
Due to this oversite, these clubs will not be required to complete a 6-monthly financial report.
To make a payment:
Once a second committee member has approved the Money Request on the AUSA website, AUSA staff will be able to check the details and approve the transaction on the website and on NAB Connect.
You can check back on the status of your Money Request in the Finance Tool at any time.
There are a variety of different ways to generate income for your club. For AUSA clubs, the most common of these include:
Funds generated from selling products, tickets and memberships thorugh the AUSA website with be reconciled monthly and automatically transferred into your club bank account. This is done to ensure that the correct amount of money is transferred after taking into consideration any refunds or system errors that may have occurred. We work to get the money into your club account as quickly as we can, but the time that this takes will vary from month to month depending on how many products are being reconciled in that period.
Each club can determine their own policy about refunds for each of their products. We recommend being consistent with all purchasers. You should also consider how refunds may impact the financial viability of your product.
Some examples of refund policies include:
AUSA can process refunds through the payment gateway if we are within the month of purchase (i.e. purchase was made in August, refund is processed in August).
If AUSA is contacted by someone requesting a refund, we will refer the request to the club to make a decision.