Got a question about running a club? Check out our FAQs below.

FAQs 

Transition Board and Governance 

What is the Transition Board?

The Transition Board is made up of three student directors appointed by USASA, three student directors appointed by YouX, two university directors representing the University of South Australia and the University of Adelaide, and two external directors.  

The term of the Transition Board term ends on 31 May 2026 and the first elected Board will start on 1 June 2026. Elections will be held from March-April 2026.  
 
Where can I find AUSA’s Constitution?

If you are interested in learning more about AUSA, the constitution is publicly available here.  


Transitional Registrations 

What are transitional registrations?  

Transitional registration is a temporary status that will be assigned to all existing USASA & YouX clubs from 1 January until 30 June 2026. During this period, clubs will be able to continue operations as they work towards meeting AUSA’s registration requirements.  

Does this apply to provisional clubs?

Yes, Transitional Registration applies to all clubs.  

Do clubs need to pause operations until they register with AUSA, or can they keep running as usual?

Unless the University advises otherwise, you can keep running as usual prior to the release of the ongoing Registration Framework. From January 2026, there will be an expectation that you are working towards upgrading your registration or merging your club.    

Can we register our club with AUSA before 30 June 2026?

Once the ongoing Registration Framework has been approved by the AUSA Transition Board, registrations will open in January 2026. Clubs who meet the requirements will then be able to upgrade their registration. If your club doesn’t upgrade its registration by 30 June 2026, it will no longer be deemed an AUSA Club and will lose the status and privileges that this entails.  

Will we need to hold an AGM/SGM before the 30 June 2026?

It’s likely clubs will be required to hold either an AGM or SGM as part of meeting the AUSA Registration requirements. We will be able to share more information once the AUSA Registration framework has been confirmed.  

Will we need to re-elect our executive committee?

Your current executive committee will retain their positions until they upgrade their registration. Clubs will be required to elect a new executive committee upon upgrading to an AUSA club.  


Similar Clubs 

Will similar Clubs be required to merge?

Existing Clubs that are assessed to be too similar, or as having the same purpose, will be required to merge as part of registering with AUSA. 

How will we know if there is a similar club that we may need to merge with?

Clubs will be contacted by AUSA Clubs staff upon the release of the framework. Clubs who disagree with this assessment will have an opportunity to voice how they believe their club is unique and make a case to remain separate.  

How long will clubs have to merge?

Clubs will have until the 30 June 2026 to merge and register the new club with AUSA.  

What if we’ve already agreed to merge with our counterpart, can we start operating under our new name?

Your Transitional Registration will not transfer over to the merged club and will need to register the new club with AUSA under its registration requirements.  


AUSA Registration Framework 

How is this Registration Framework being developed?

We are working with an external group called CPR Group to develop a framework that combines best practice with the existing USASA and YouX registration frameworks.  

Will there be a Town Hall Meeting to discuss the AUSA registration Framework?

Yes, we will be hosting another Town Hall Meeting in January 2026.  

What changes will there be to club constitutions and structures?

Clubs will need to update their constitutions to align with the new AUSA registration guidelines. More details will be provided once the new templates and requirements are finalised.  

Will clubs be able to keep their own bank accounts?

This is still under review. Updates will be shared once the registration framework has been approved by the Transition Board.  

What will happen to existing club funds?

Any existing funds will remain the property of the club during the transition.   

What email system will clubs use after the merger?

This is still under review.  However, we are currently working with the University to provide a single, consistent email address and platform for each club to use.  

What membership system will clubs use, and how will it work?

This is going to be integrated with the AUSA website, further details will be shared once the AUSA website goes fully live.  

What will the rules be for non-student members?

This is currently being reviewed as part of the Registration Framework development. 


General Enquiries 

Will the grants process be changed at AUSA?

There will be a new grants program designed to meet the needs of AUSA and its members.  

Will current club lockers move?

There are no current plans to move club lockers.  

Is there an opportunity for clubs to get their own dedicated office space as part of the merge?

Unfortunately, this is out of scope for the transition project.  

Will there be access to University facilities and spaces for events/hire?

We anticipate that there will be no changes to the current arrangement, but we are discussing this with the University and will update you in due course.   

Is there a new website for AUSA yet?

This is under development and is expected to launch in January.   

Where will AUSA's main office be?

AUSA’s main offices will be based across the North Terrace Campuses.